Getting focused and completing tasks in good time takes effort and
discipline. However, there are a couple of tricks that can be employed to make
this process a tad easier. Here are 6 tricks for getting things done faster without sacrificing
quality.
Learn To Time Yourself Through Tasks
Parkinson’s law, one of the most crucial concepts in business,
states that ‘Work expands to fill the time allotted for it’. That is, if you
leave the time allotted for the completion of a task open-ended, you will
almost always take more time to complete it. Conversely, if you set a clear
time frame for the completion of that task, you’ll work far more quickly. As an
added bonus, not only will you end up completing your tasks faster, you’ll also
feel happier about it too.
Pretend Your Day Ends At 11am
According to Forbes, an average person has done virtually nothing
of importance by 11am. They have either chatted away time with colleagues,
checked emails, prepared breakfast or are still planning their day. If you are
able to start your morning each day, believing your work ends 11am, you’ll be
more conscious of what you do with those first few hours of your day and be
able to fully maximize it. Create a small list of what you have to deal with,
and immediately deal with those important tasks with the time consciousness
that ending your day at 11am affords you.
Try To Do Unimportant Tasks Quickly
To reach a high state of achievement, you can’t afford to carry
out unimportant tasks within the same time as important tasks. God forbid you
actually take a longer time working on unimportant tasks than on important
ones. Be sure to get through unimportant tasks speedily and do them well enough
that people won’t complain. It doesn’t have to perfect but you should do it
well, after all they're called ‘unimportant’ tasks not ‘useless’ tasks. Don’t
give trivial tasks more time than they deserve, because the crucial ones might
end up suffering; and the last thing you want is to make a mistake on a crucial
task.
Do Your Most Unpleasant Tasks First
This is based on the saying that the first thing you do when you
wake up in the morning is to eat the frog, and the day can only get better from
then. It’s a funny saying but there is some truth in it. When you tackle the
seemingly unpleasant and most difficult tasks first, you find that you actually
get them done faster than if you procrastinated. Also, completing such tasks
makes you feel more accomplished and your mood gets a boost, which motivates
you to keep going. Please note that unpleasant doesn’t mean unimportant, the
fact that a task is unpleasant doesn’t mean it’s unimportant.
Apply the Pareto Principle
In other words, the 80/20 rule which states that most of our
results comes from a small portion of our actual work. Find out which part of
your work has the greatest results and focus more of your energy on getting
that part of the work done.
Break Your Day Up With Breaks
Taking a 2 to 5 minutes break after every 25 minutes of focused
work can help increase your focus and keep your energized. This is called the Pomdoro
Technique and it’s great for those whose minds tend to wander while reading or
working on a lengthy projects. The break gives time away from the task at hand
and affords an opportunity to momentarily enjoy distractions. The break also
helps to re-energize the brain for a return to the activity. However, it’s
important to be careful with this technique and remained discipline so as not
to be carried away with the distraction.
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